Home Guides Glossary

Populating Distribution Lists in Outlook Exchange Email

Distribution lists allow you to easily manage contact details and send messages to multiple contacts at once. Owners of a distribution list can populate the list with their Hosted Exchange Email accounts using Outlook® or Outlook Web App (OWA). OWA supports Exchange 2010 only.

You cannot manage distribution lists with Outlook for Mac 2011. If you're using Outlook for Mac 2011, we recommend using Outlook Web App (OWA) to manage your distribution lists.

Before you can populate a distribution list in Outlook, you need to create it in the Hosted Exchange Email control panel. Only owners of the distribution list can manage it. For more information, see Managing Hosted Exchange Email Distribution Lists.

To Populate a Distribution List in Outlook 2007

  1. Open the address book in your Outlook account.
  2. From the Address Type list, select Global Address List.
  3. Double-click your distribution list name.
  4. Click Modify Members, and then click Add.
  5. From the Address Type list, select Global Address List.
  6. Double-click each contact you want to add to the distribution list.
  7. Click OK.

To Populate a Distribution List in Outlook 2010

  1. Open Contacts in your Outlook account.
  2. In the ribbon menu, click Address Book.
  3. In the Global Address Book, double-click your distribution list name.
  4. In the Members section, select email addresses to add or remove members of the distribution list.
  5. Click OK.

To Populate a Distribution List in Outlook Web App (OWA)

  1. From the Options menu, select See All Options.
  2. Click Groups.
  3. In the Public Groups I Own section, click Edit for the distribution list you want to modify.
  4. In the Membership section, select email addresses to add or remove members of the distribution list.
  5. Click Save.

As a courtesy, we provide information about how to use certain third-party products, but we do not endorse or directly support third-party products and we are not responsible for the functions or reliability of such products. Outlook® is a registered trademark of Microsoft Corporation in the United States and/or other countries. All rights reserved.

Domain Registration

Pay less for website domain names. Register your own .com, .net or .org for as low as $10.18 per year. We have everything you need to get online with your new domain.

Website Builder

For as little as $3.89 per month you can build your Website online with Website Builder using our easy to use professional templates. Play Video - Demo

Quick Shopping Cart

Build and run your own successful online store in minutes. You're just five easy steps away! Shopping Cart works with Google® and eBay® Play Video

Website Hosting

Everything needed to give your website the high-performance home it deserves.  Protect transactions and secure your customer's data with a SSL Certificate

Copyright © 2005 - 2017. All rights reserved. Privacy Policy